Invoices

Get Invoice Object Definition
Query and List Invoices
Query and List Invoices (Legacy)
Get Invoice
Get Invoice as PDF Data
Create Invoice (Legacy)
Update Invoice (Legacy)
Reverse Invoice (Legacy)
Delete Invoice
Delete Invoice (Legacy)

An AR invoice object represents an invoice sent to a customer for goods or services provided.

About invoice record numbers

Certain types of transaction definitions in Order Entry (e.g. Sales Invoice, Contract Invoice, Sales Credit Memo) are configured to create corresponding invoices in the Accounts Receivable module. When a transaction is updated in Order Entry, the related AR transaction is deleted and recreated. As a result, the AR transaction will have a new RECORDNO. Integrations relying on these records should consider using a MODULEKEY filter outlined below.

Get Invoice Object Definition

`lookup`

List all the fields and relationships for the invoice object:

<lookup>
    <object>ARINVOICE</object>
</lookup>

Parameters

Name	Required	Type	Description
object	Required	string	Use `ARINVOICE`

Query and List Invoices

`query`

List the record number and customer name for each invoice where the customer name starts with the letter B:

<query>
    <object>ARINVOICE</object>
    <select>
        <field>RECORDNO</field>
        <field>CUSTOMERNAME</field>
    </select>
    <filter>
        <like>
            <field>CUSTOMERNAME</field>
            <value>B%</value>
        </like>
    </filter>
</query>

Parameters

Name	Required	Type	Description
object	Required	string	Use `ARINVOICE`
filter	Optional	object	Filter expression to limit the response to only objects that match the expression. Check the value of a single field using operators such as equalto/like, or multiple fields using and/or. Query fields on related objects using the dot operator (for example, `VENDOR.CREDITLIMIT` on APBILL).
select	Required	sequence	The names of the fields that you want included in the response, and an optional aggregate function such as `count` or `sum`. Returning all fields is not supported.
orderby	Optional	object	Provide an `order` element with a field name and choose an ascending or descending sort order, for example: `<order> <field>RECORDNO</field> <descending/> </order>`
options	Optional	object	Query options: Set the `caseinsensitive` element to `true` for a case-insensitive query `<caseinsensitive>true</caseinsensitive>` In a multi-entity company, set the `showprivate` element to `true` to query data in private entities: `<showprivate>true</showprivate>` Specify the `returnformat` for the response: `xml` (default), `json`, or `csv` `<returnformat>json</returnformat>`
pagesize	Optional	integer	Maximum number of matching objects to return in the response, between `1` and `2000` items (Default: `100`)
offset	Optional	integer	Point at which to start indexing into records (Default: `0`)

Query and List Invoices (Legacy)

`readByQuery`

<readByQuery>
    <object>ARINVOICE</object>
    <fields>*</fields>
    <query></query>
    <pagesize>100</pagesize>
</readByQuery>

Parameters

Name	Required	Type	Description
object	Required	string	Use `ARINVOICE`
fields	Optional	string	Comma-separated list of fields on the object to list. For best performance and predictability, limit the number of fields. To return all fields, omit the element or provide `*` for the value.
query	Required	string	SQL-like query based on fields on the object. The following operators are supported: `<`, `>`, `>=`, `<=`, `=`, `like`, `not like`, `in`, `not in`, `IS NOT NULL`, `IS NULL`, `AND`, `OR`. Illegal XML characters must be properly encoded, and single quotes must be escaped with backslashes (`'Jane\'s Deli'`). Joins are not supported.
pagesize	Optional	integer	Custom page size between `1` and `1000` items (Default: `100`)

query Fields

Name	Required	Type	Description
MODULEKEY	Optional	string	Source module that the transaction was created from. Use `4.AR` for Accounts Receivable or `8.SO` for Order Entry

Get Invoice

`read`

<read>
    <object>ARINVOICE</object>
    <keys>1</keys>
    <fields>*</fields>
</read>

Parameters

Name	Required	Type	Description
object	Required	string	Use `ARINVOICE`
keys	Required	string	Comma-separated list of invoice `RECORDNO` to get
fields	Optional	string	Comma-separated list of fields on the object to get. To return all fields, omit the element or provide `*` for the value. For best performance and predictability, limit the number of fields.
returnFormat	Optional	string	Data format for the response body: `xml` (default) `json` `csv`

Get Invoice as PDF Data

`retrievepdf`

Provides base64-encoded data for a PDF version of the specified invoice:

<retrievepdf>
  <ARINVOICE>
    <RECORDNO>3086</RECORDNO>
  </ARINVOICE>
</retrievepdf>

Retrieve PDF versions of multiple invoices:

<retrievepdf>
  <ARINVOICE>
    <RECORDNO>3086</RECORDNO>
  </ARINVOICE>
</retrievepdf>
</function>
<function controlid="pdf102">
<retrievepdf>
  <ARINVOICE>
    <RECORDNO>2462</RECORDNO>
  </ARINVOICE>
</retrievepdf>

Parameters

Name	Required	Type	Description
ARINVOICE	Required	object	Object type to retrieve as PDF. Use `ARINVOICE`.

ARINVOICE

Name	Required	Type	Description
RECORDNO	Required	string	Record number of the invoice to retrieve.

Response

pdfdata

The returned data looks like this:

<data listtype="arinvoice" count="1">
  <arinvoice>
    <recordno>3086</recordno>
    <pdfdata>JVBERi0xLjQKJfbk/N8KMSAwIG9iago8PAovVHlwZSAvQ2F0YWxvZwovVmVyc2lvbiAvMS40Ci9QYWdlcyAyIDAgUgo+PgplbmRvYmoKMyAwIG9iago8PAovVHlwZSAvSW5mbwovUHJvZHVjZXIgKEZPUCAwLjIwLjQpCj4+...</pdfdata>
  </arinvoice>
</data>

Create Invoice (Legacy)

History

Release	Changes
2020 Release 4	Added taxsolutionid, taxentries
2020 Release 2	Added costtypeid
2019 Release 4	Added taskid

Note: Currency (amount) values with more than 2 decimal places will be rounded to 2 decimal places to prevent data issues. Best practice is for your application to round long decimal numbers to 2 decimal places before sending them to Intacct.

`create_invoice`

Create an invoice:

<create_invoice>
    <customerid>CUSTOMER1</customerid>
    <datecreated>
        <year>2015</year>
        <month>06</month>
        <day>30</day>
    </datecreated>
    <dateposted>
        <year>2015</year>
        <month>06</month>
        <day>30</day>
    </dateposted>
    <datedue>
        <year>2020</year>
        <month>09</month>
        <day>24</day>
    </datedue>
    <termname>N30</termname>
    <batchkey>20323</batchkey>
    <action>Submit</action>
    <invoiceno>234</invoiceno>
    <ponumber>234235</ponumber>
    <description>Some description</description>
    <externalid>20394</externalid>
    <billto>
        <contactname>28952</contactname>
    </billto>
    <shipto>
        <contactname>289533</contactname>
    </shipto>
    <basecurr>USD</basecurr>
    <currency>USD</currency>
    <exchratedate>
        <year>2015</year>
        <month>06</month>
        <day>30</day>
    </exchratedate>
    <exchratetype>Intacct Daily Rate</exchratetype>
    <nogl>false</nogl>
    <supdocid>6942</supdocid>
    <customfields>
        <customfield>
            <customfieldname>customfield1</customfieldname>
            <customfieldvalue>customvalue1</customfieldvalue>
        </customfield>
    </customfields>
    <invoiceitems>
        <lineitem>
            <accountlabel>TestBill Account1</accountlabel>
            <offsetglaccountno>93590253</offsetglaccountno>
            <amount>76343.43</amount>
            <memo>Just another memo</memo>
            <locationid>Location1</locationid>
            <departmentid>Department1</departmentid>
            <key>Key1</key>
            <totalpaid>23484.93</totalpaid>
            <totaldue>0</totaldue>
            <customfields>
                <customfield>
                    <customfieldname>customfield1</customfieldname>
                    <customfieldvalue>customvalue1</customfieldvalue>
                </customfield>
            </customfields>
            <revrectemplate>RevRec1</revrectemplate>
            <defrevaccount>2100</defrevaccount>
            <revrecstartdate>
                <year>2016</year>
                <month>06</month>
                <day>01</day>
            </revrecstartdate>
            <revrecenddate>
                <year>2017</year>
                <month>05</month>
                <day>31</day>
            </revrecenddate>
            <projectid>Project1</projectid>
            <customerid>Customer1</customerid>
            <vendorid>Vendor1</vendorid>
            <employeeid>Employee1</employeeid>
            <itemid>Item1</itemid>
            <classid>Class1</classid>
            <warehouseid>Warehouse1</warehouseid>
        </lineitem>
    </invoiceitems>
</create_invoice>

Create an invoice where the first line uses a single tax detail and allows the system to calculate the trx_tax value, and the second line overrides the calculated trx_tax value (AU, GB, ZA only):

<create_invoice>
    <customerid>Australia Customer</customerid>
    <datecreated>
        <year>2020</year>
        <month>09</month>
        <day>06</day>
    </datecreated>
    <termname>N30</termname>
    <invoiceno>INV-201</invoiceno>
    <basecurr>AUD</basecurr>
    <currency>AUD</currency>
    <exchratetype></exchratetype>
    <taxsolutionid>Australia - GST</taxsolutionid>
    <invoiceitems>
        <lineitem>
            <accountlabel>Retail Sales</accountlabel>
            <amount>345.43</amount>
            <locationid>AUS</locationid>
            <taxentries>
                <taxentry>
                    <detailid>G1 Goods and Services Tax</detailid>
                    <trx_tax></trx_tax>
                </taxentry>
            </taxentries>
        </lineitem>
        <lineitem>
            <accountlabel>Sales</accountlabel>
            <amount>234.56</amount>
            <locationid>AUS</locationid>
            <taxentries>
                <taxentry>
                    <detailid>G4 Input Taxed Sales</detailid>
                    <trx_tax>20.00</trx_tax>
                </taxentry>
            </taxentries>
        </lineitem>
    </invoiceitems>
</create_invoice>

Parameters

Name	Required	Type	Description
customerid	Required	string	Customer ID
datecreated	Required	object	Transaction date
dateposted	Optional	object	GL posting date
datedue	Optional	object	Due date. Required if not using `termname`.
termname	Optional	string	Payment term. Required if not using `datedue`.
batchkey	Optional	integer	Summary `RECORDNO`
action	Optional	string	Action. Use `Draft` or `Submit`. (Default: `Submit`)
invoiceno	Optional	string	Invoice number
ponumber	Optional	string	Reference number
description	Optional	string	Description
externalid	Optional	string	External ID
billto	Optional	object	Bill to contact
shipto	Optional	object	Ship to contact
basecurr	Optional	string	Base currency code
currency	Optional	string	Transaction currency code. Required if `exchratetype` used.
exchratedate	Optional	object	Exchange rate date.
exchratetype	Optional	string	Exchange rate type. If used, then `currency` is required. Do not use if `exchrate` is set. (Leave blank to use `Intacct Daily Rate`.)
exchrate	Optional	currency	Exchange rate value. Do not use if `exchangeratetype` is set.
nogl	Optional	boolean	Do not post to GL. Use `false` for No, `true` for Yes. (Default: `false`)
supdocid	Optional	string	Attachments ID
customfields	Optional	array of `customfield`	Custom fields
taxsolutionid	Optional	string	Tax solution name, such as `United Kingdom - VAT` or `Australia - GST`. Required only if the company is configured for multiple tax jurisdictions and the transaction is occurring at the top level of the company. The available tax solution names can be found in the Sage Intacct UI in the Taxes application from the top level of a multi-entity company. (GB, AU, and ZA only)
invoiceitems	Required	`lineitem[1...n]`	Invoice lines, must have at least 1.

datecreated
dateposted
datedue

Name	Required	Type	Description
year	Required	string	Year `yyyy`
month	Required	string	Month `mm`
day	Required	string	Day `dd`

billto
shipto

Name	Required	Type	Description
contactname	Required	string	Ship to contact name

exchratedate

Name	Required	Type	Description
year	Required	string	Year `yyyy`
month	Required	string	Month `mm`
day	Required	string	Day `dd`

customfield

Name	Required	Type	Description
customfieldname	Optional	string	Custom field ID
customfieldvalue	Optional	varies	Custom field value. For a multi-pick-list custom field, implode multiple field values with `#~#`.

lineitem

Name	Required	Type	Description
glaccountno	Optional	string	GL account number. Required if not using `accountlabel`.
accountlabel	Optional	string	AR account label. Required if not using `glaccountno`.
offsetglaccountno	Optional	string	Offset GL account number
amount	Required	currency	Transaction amount
allocationid	Optional	string	Allocation ID
memo	Optional	string	Memo
locationid	Optional	string	`LOCATIONID` of an active location. Required if company is multi-entity enabled.
departmentid	Optional	string	Department ID
key	Optional	string	Key
totalpaid	Optional	currency	Total paid. Used when `nogl` on bill is `true`
totaldue	Optional	currency	Total due. Used when `nogl` on bill is `true`
customfields	Optional	array of `customfield`	Custom fields
revrectemplate	Optional	string	Rev rec template ID
defrevaccount	Optional	string	Deferred revenue GL account number
revrecstartdate	Optional	object	Rev rec start date
revrecenddate	Optional	object	Rev rec end date
projectid	Optional	string	Project ID
taskid	Optional	string	Task ID. Only available when the parent `projectid` is also specified.
costtypeid	Optional	string	Cost type ID. Only available when `projectid` and `taskid` are specified. (Construction subscription)
customerid	Optional	string	Customer ID
vendorid	Optional	string	Vendor ID
employeeid	Optional	string	Employee ID
itemid	Optional	string	Item ID
classid	Optional	string	Class ID
contractid	Optional	string	Contract ID
warehouseid	Optional	string	Warehouse ID
taxentries	Optional	`taxentry[1...n]`	Tax entries for the line. Required for VAT enabled transactions. Providing multiple entries is allowed if your tax solution supports it (AU and GB only). For ZA, only one tax entry is allowed.

revrecstartdate
revrecenddate

Name	Required	Type	Description
year	Required	string	Year `yyyy`
month	Required	string	Month `mm`
day	Required	string	Day `dd`

taxentry (AU, GB, ZA only)

Specifies a tax rate (defined in the system) for the invoice line.

Name	Required	Type	Description
detailid	Required	string	Unique ID of a tax detail with the tax rate to use
trx_tax	Optional	currency	Transaction tax, which is a manually calculated value to override the calculated value for the tax. The amount of the tax line is automatically included in the amount due (`TOTAL_DUE`) for the invoice.

Update Invoice (Legacy)

History

Release	Changes
2020 Release 4	Added taxentries
2020 Release 2	Added costtypeid
2019 Release 4	Added taskid
2024 Release 4	Added that if `exchratetype` used, then `currency` required.

`update_invoice`

<update_invoice key="123">
    <updateinvoiceitems>
        <updatelineitem line_num="1">
            <memo>hello world</memo>
        </updatelineitem>
    </updateinvoiceitems>
</update_invoice>

Parameters

Name	Required	Type	Description
key	Required	integer	Invoice `RECORDNO` to update
customerid	Optional	string	Customer ID
datecreated	Optional	object	Transaction date
dateposted	Optional	object	GL posting date
datedue	Optional	object	Due date. Required if not using `termname`.
termname	Optional	string	Payment term. Required if not using `datedue`.
action	Optional	string	Action. Use `Draft` or `Submit`. (Default: `Submit`)
invoiceno	Optional	string	Invoice number
ponumber	Optional	string	Reference number
description	Optional	string	Description
payto	Optional	object	Bill to contact
returnto	Optional	object	Ship to contact
basecurr	Optional	string	Base currency code
currency	Optional	string	Transaction currency code. Required if `exchratetype` used.
exchratedate	Optional	object	Exchange rate date.
exchratetype	Optional	string	Exchange rate type. If used, then `currency` is required. Do not use if `exchrate` is set. (Leave blank to use `Intacct Daily Rate`.)
exchrate	Optional	currency	Exchange rate value. Do not use if `exchangeratetype` is set.
supdocid	Optional	string	Attachments ID
customfields	Optional	array of `customfield`	Custom fields
updateinvoiceitems	Required	`(updatelineitem \| lineitem)[1...n]`	To update an existing line use `updatelineitem` otherwise to create a new line use `lineitem`. You can mix types in the array.

datecreated
dateposted
datedue

Name	Required	Type	Description
year	Required	string	Year `yyyy`
month	Required	string	Month `mm`
day	Required	string	Day `dd`

payto
returnto

Name	Required	Type	Description
contactname	Required	string	Ship to contact name

exchratedate

Name	Required	Type	Description
year	Required	string	Year `yyyy`
month	Required	string	Month `mm`
day	Required	string	Day `dd`

customfield

Name	Required	Type	Description
customfieldname	Optional	string	Custom field ID
customfieldvalue	Optional	varies	Custom field value. For a multi-pick-list custom field, implode multiple field values with `#~#`.

updatelineitem

Name	Required	Type	Description
line_num	Required	integer	Line number to update
glaccountno	Optional	string	GL account number. Cannot use if using `accountlabel`.
accountlabel	Optional	string	AR account label. Cannot use if using `glaccountno`.
offsetglaccountno	Optional	string	Offset GL account number
amount	Optional	currency	Transaction amount
memo	Optional	string	Memo
locationid	Optional	string	`LOCATIONID` of an active location. Required if company is multi-entity enabled.
departmentid	Optional	string	Department ID
customfields	Optional	array of `customfield`	Custom fields
revrectemplate	Optional	string	Rev rec template ID
defrevaccount	Optional	string	Deferred revenue GL account number
revrecstartdate	Optional	object	Rev rec start date
revrecenddate	Optional	object	Rev rec end date
projectid	Optional	string	Project ID
taskid	Optional	string	Task ID. Only available when the parent `projectid` is also specified.
costtypeid	Optional	string	Cost type ID. Only available when `projectid` and `taskid` are specified. (Construction subscription)
customerid	Optional	string	Customer ID
vendorid	Optional	string	Vendor ID
employeeid	Optional	string	Employee ID
itemid	Optional	string	Item ID
classid	Optional	string	Class ID
contractid	Optional	string	Contract ID
warehouseid	Optional	string	Warehouse ID
taxentries	Optional	`taxentry[1...n]`	Tax entries for the line. This a complete replacement of the existing set. Providing multiple entries is allowed if your tax solution supports it (AU and GB only). For ZA, only one tax entry is allowed.

lineitem

Name	Required	Type	Description
glaccountno	Optional	string	GL account number. Required if not using `accountlabel`.
accountlabel	Optional	string	AR account label. Required if not using `glaccountno`.
offsetglaccountno	Optional	string	Offset GL account number
amount	Required	currency	Transaction amount
allocationid	Optional	string	Allocation ID
memo	Optional	string	Memo
locationid	Optional	string	`LOCATIONID` of an active location. Required if company is multi-entity enabled.
departmentid	Optional	string	Department ID
key	Optional	string	Key
totalpaid	Optional	currency	Total paid. Used when `nogl` on bill is `true`
totaldue	Optional	currency	Total due. Used when `nogl` on bill is `true`
customfields	Optional	array of `customfield`	Custom fields
revrectemplate	Optional	string	Rev rec template ID
defrevaccount	Optional	string	Deferred revenue GL account number
revrecstartdate	Optional	object	Rev rec start date
revrecenddate	Optional	object	Rev rec end date
projectid	Optional	string	Project ID
taskid	Optional	string	Task ID. Only available when the parent `projectid` is also specified.
costtypeid	Optional	string	Cost type ID. Only available when `projectid` and `taskid` are specified. (Construction subscription)
customerid	Optional	string	Customer ID
vendorid	Optional	string	Vendor ID
employeeid	Optional	string	Employee ID
itemid	Optional	string	Item ID
classid	Optional	string	Class ID
contractid	Optional	string	Contract ID
warehouseid	Optional	string	Warehouse ID
taxentries	Optional	`taxentry[1...n]`	Tax entries for the line. Providing multiple entries is allowed if your tax solution supports it (AU and GB only). For ZA, only one tax entry is allowed..

revrecstartdate
revrecenddate

Name	Required	Type	Description
year	Required	string	Year `yyyy`
month	Required	string	Month `mm`
day	Required	string	Day `dd`

taxentry (AU, GB, ZA only)

Specifies a tax rate (defined in the system) for the invoice line.

Name	Required	Type	Description
detailid	Required	string	Unique ID of a tax detail with the tax rate to use
trx_tax	Optional	currency	Transaction tax, which is your manually calculated value for the tax. The amount of the tax line is automatically included in the amount due (`TOTAL_DUE`) for the invoice. Providing a value here overrides any calculated values.

Reverse Invoice (Legacy)

`reverse_invoice`

<reverse_invoice key="1234">
    <datereversed>
        <year>2015</year>
        <month>06</month>
        <day>30</day>
    </datereversed>
</reverse_invoice>

Parameters

Name	Required	Type	Description
key	Required	integer	Invoice `RECORDNO` to reverse
datereversed	Required	object	Reverse date
description	Optional	string	Memo

datereversed

Name	Required	Type	Description
year	Required	string	Year `yyyy`
month	Required	string	Month `mm`
day	Required	string	Day `dd`

Delete Invoice

`delete`

<delete>
    <object>ARINVOICE</object>
    <keys>112</keys>
</delete>

Parameters

Name	Required	Type	Description
object	Required	string	Use `ARINVOICE`
keys	Required	string	Comma-separated list of invoice `RECORDNO` to delete

Delete Invoice (Legacy)

`delete_invoice`

<delete_invoice key="1234"></delete_invoice>

Parameters

Name	Required	Type	Description
key	Required	string	Invoice `RECORDNO` to delete

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